Preparing For & Running Efficient Meetings

Introduction to Efficient Meetings (1 hour)

• Importance of efficient meetings
• Common challenges and pitfalls

Planning and Preparation (1.5 hours)

• Setting clear objectives and agendas
• Identifying and inviting the right participants
• Preparing materials and resources

Tools and Technologies (1 hour)

• Overview of meeting tools (e.g., scheduling software, collaboration platforms)
• Best practices for virtual meetings

Pre-Meeting Communication (0.5 hour)

• Sending effective meeting invitations
• Pre-meeting briefings and expectations

Afternoon Session: Running the Meeting (4 hours)
Starting the Meeting (1 hour)

• Setting the tone and expectations
• Reviewing the agenda and objectives

Facilitating Discussion (1.5 hours)

• Encouraging participation and managing dynamics
• Keeping the discussion on track
• Handling conflicts and difficult conversations

Time Management (1 hour)

• Techniques for staying on schedule
• Prioritizing agenda items
• Managing long or complex meetings

Closing the Meeting (0.5 hour)

• Summarizing key points and decisions
• Assigning action items and follow-ups
• Gathering feedback for improvement

Review and Q&A (1 hour)

• Recap of key points
• Open floor for questions and discussion